DUTIES AND RESPONSIBILITIES:
1. Cleaning:
• Perform cleaning functions as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing.
• Clean surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
• Keep office rooms, kitchen, and toilets clean and hygienic.
• Maintain and clean all cleaning equipment utilized.
• Empty and clean wastepaper baskets; transporting waste material to designated collection points.
• Washing and replacing of curtains.
• Fumigation of the offices when required.
• Ensure that the office compound is clean.
• Always ensure cleanliness of facilities and report any instances of damage and
• mismanagement to the line supervisor.
• Ensure Health & Safety regulations are followed by all staff and visitors.

2. Administrative duties:
• Answer, screen and forward any incoming phone calls while providing basic information when needed.
• Receive and serve visitors by greeting, welcoming, directing and announcing them appropriately.
• Prepare refreshments for visitors and for staff during meetings.
• Scanning, photocopying, and filing documents.
• Managing inventory of office supplies, by making requisitions for kitchen sundries and office stationery monthly and ensuring adequate stock.
• Submit requests for all utilities needed early to the line supervisor.
• Ensure that the office is constantly running with enough toiletries, washroom, general office (e.g., door mats and dusters) and kitchen accessories.
• Report all deficiencies and faults in area of operation to line supervisor in due time.
• Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.
• Accountable for all office equipment to him/her.
• Any other general administrative duties as will be assigned from time to time

EDUCATION AND QUALIFICATIONS:
• Completion of Secondary education.
• At least one year working experience in a similar position.
• Secretarial/ office management background will be an added advantage.
• Proficient in spoken and written English and Kiswahili

COMPETENCIES AND SKILLS REQUIRED:
• Good verbal and written communication skills.
• Good interpersonal skills.
• Ability to multitask/work well under pressure.
• Excellent interpersonal and customer service skills.
• Ability to work with minimum supervision.
• Must have an eye for details.
• Ability to learn quickly.
• Ability to use modern office equipment.
• Ability to understand and follow simple written and oral directions
• Ability to use appropriate initiative as may be required in a given situation.
• Time management skills.
• Ability to identify and organize resources needed to accomplish tasks.

Instructions:
• Deadline: Friday, 11th October, 2024